Stop Data Leaks Through Misaddressed Emails & Accidental Attachments
Every day, employees send emails containing confidential data—client information, financial details, intellectual property, health records, and more. Despite strong technical controls, human error remains one of the most common causes of data breaches: a misaddressed recipient, an incorrect attachment, a reply-all mistake, or an auto-complete error.
Our Email Data Loss Prevention solution adds a critical last line of defense at the point of send. It gives users a brief, intelligent checkpoint before messages leave the organization, catching mistakes in real time and preventing sensitive information from reaching the wrong people.
Business Need
Traditional data loss prevention (DLP) tools focus on content inspection and policy enforcement after the fact or through complex rules that can create friction. They often miss the simple human errors that occur under time pressure, distraction, or fatigue:
Selecting the wrong recipient from auto-complete suggestions
Attaching the wrong file
Accidentally using Reply All
Sending confidential information outside intended distribution lists
Mixing up similar names or email addresses
These mistakes can lead to regulatory violations, client trust issues, financial exposure, and reputational damage—often without any malicious intent.
Our Solution
Real-time outbound protection Scans emails and attachments at the moment of send to detect sensitive content and flag potential risks before the message leaves the network.
Recipient and attachment confirmation Requires users to deliberately confirm external recipients and attached files, highlighting unusual or unexpected addresses so mistakes are caught before they become incidents.
Flexible, policy-driven controls Apply custom rules by department, user group, or risk profile. Define when checks are triggered based on content, keywords, external domains, or other conditions—without creating unnecessary friction for routine communication.
Seamless Microsoft 365 integration Works directly within Outlook and Microsoft 365 environments so protection fits into existing workflows. Complements broader DLP platforms (including Microsoft Purview) by closing the human-error gap that automated blocking alone often misses.
Visibility and continuous improvement A centralized dashboard tracks trends, user behavior, and high-risk patterns. Reporting supports compliance efforts while helping teams build safer sending habits over time through real-time guidance and awareness.
Rapid deployment with minimal overhead Cloud-ready and straightforward to implement. Delivers meaningful protection without lengthy projects or heavy administrative burden.
Reduce the risk of accidental data exposure, strengthen compliance posture, and foster a culture of careful communication—while keeping everyday email workflows fast and familiar. Ready to add a practical, high-impact layer of email data protection?
